Executive Assistant

The Coalition for Community Solar Access (CCSA) is seeking a highly motivated and organized Executive Assistant to join our dynamic team. This role will involve providing comprehensive administrative support to all CCSA team members, coordinating CCSA member companies, assisting with member product development, coordinating event logistics, and providing general office support. The role will report to the VP of Operations but will take direction from and work across the organization. The anticipated start date for this position is immediate.

CCSA is a fast paced, mission driven, collegial and fun work environment. The ideal candidate will share CCSA’s mission to expand access to solar for all and fit the fast paced and self-starting culture. Our team members are passionate about expanding access to renewable energy solutions to every American energy consumer and are constantly striving to improve and better ourselves. We are committed to diversity, equity, inclusion and justice in the workplace and in the communities with which we partner. If you will enjoy working in a growing organization with a collegial work environment, and in a fast paced and self-starting culture, you are probably a great fit for our team! 

What you will be doing: 

CEO and Leadership Team Support

• Organize and drive CCSA leadership through decision making processes and ensure projects stay on track; maintain decision logs and action logs
• Coordinate with CEO and Leadership team on essential travels, calendaring, maintaining effective internal and external communication, and other administrative tasks as necessary

Program and Organizational Support

• Develop and execute on timelines for organization and ensure essential communication is shared with relevant CCSA team members
• Prepare for and attend staff meetings and ensure action items are followed up on post meetings
• Foster organizational culture through team icebreakers, birthdays and celebrating wins

Event Logistics

• Plan and provide logistics support for in-person meetings (hotels, meals, registrations, materials ordering, etc.) for Board, staff, members, and Executive Leadership Council
• Provide logistical support for annual Community Solar Innovation Summit (e.g., exhibitor and sponsorship fulfillment)

Member management

• Assist with new member onboarding (member platform orientation, welcome emails and instructions, add logo on website, etc.)
• Assist with existing member membership changes
• Update prospective member list regularly 
• Perform new member outreach

Member Products

• Perform quality control for all member products (formatting for webinars, slides, etc.)

General

• Organize and maintain Google Drive (organizational file system)
• Research and potential implementation of team project management tool
• Implement quick website updates (member logos, org chart updates, staff headshots and bios, job postings, etc.)
• Provide regular social media updates on CCSA channels
• Other duties as needed

What You Bring to CCSA:

Core Competencies:

• Goal-Oriented: Driven to achieve results and meet objectives.
• Adaptable: Capable of adjusting to changing circumstances and priorities.
• Strategic Thinker: Skilled at developing and implementing long-term plans.
• Self-Starter: Proactive and able to work independently.
• Team Player: Collaborates effectively with others and fosters a positive team environment.

Technical Skills:

• Time Management: Efficiently manages workload and meets deadlines.
• Multitasking: Handles multiple projects simultaneously.
• Problem-Solving: Resolves issues creatively and resourcefully.

Soft Skills:

• People Skills: Communicates effectively and builds strong relationships.
• Positive Attitude: Maintains an optimistic and enthusiastic outlook.
• Organization: Manages tasks and details with precision.
• Resilience: Perseveres through challenges and setbacks.
• Flexibility: Adapts to changing roles and organizational demands.
• Collaboration: Encourages teamwork and cooperation.

Requirements:

• Minimum of 7+ years of work experience in an executive assistant type role for organizations with 20+ people
• Some travel will be required as necessary for in-person meetings (expect travel for one staff retreat annually, one conference annually; 3-5 meetings annually)

Reports To:

Vice President of Operations, with a dotted line to the Director of Operations and Membership

The perks of working at CCSA:

• Base salary range is between $80,000-$100,000 with the opportunity to participate in an additional performance incentive plan. Salary to be determined by the education, experience, knowledge and skills of application and alignment with market data.
• This position also offers the opportunity for promotion and growth within CCSA
• Comprehensive benefits include health insurance (currently 90% premiums paid for employees and 75% premiums paid for dependents); 100% paid vision and dental insurance for employees and dependents
• 3% retirement plan contribution
• Company sponsored short-term and long-term disability insurance, and life insurance
• Paid parental leave (eligible after 6 months of employment)
• 3 weeks paid vacation (at start) and 11 paid holidays
• Sabbatical policy
• Professional coaching opportunities
• A fun and collegial environment
• Weekly all-hands company meeting keeps you engaged and connected to the organization and your team members

Location:

• Remote - CCSA is a remote-first organization, flexible worksite - e.g., home or shared workspace

Applications Process: 

Please send Cover Letter and Resume to CCSA Director of Operations and Membership, Amanda Vanega (careers@communitysolaraccess.org) with email header “CCSA Executive Assistant Application – YOUR NAME”.

Studies have shown that some groups of people, like women, are less likely to apply to a role unless they meet 100% of the job requirements. Whoever you are, if you like one of our jobs, we encourage you to apply as you might just be the candidate we hire.

CCSA is an Equal Opportunity Employer. We are committed to ensuring that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, or any other characteristic protected by law.

Team Values

• Focus on Results. We have clear and ambitious goals that drive everything we do on a daily basis. Every day we ask ourselves the question: will the actions I take achieve results that get me closer to my goals? If the answer is yes, then we push forward. Setbacks happen and not everything is in our control, but we focus on what we can control and move toward our goals one victory at a time.
• Foster Dialogue. We debate ideas, not people. We take the energy of our differences and channel it toward something that has never been created before. The problems we tackle are colorful and complex. To drive to the right decision, we believe in respectfully and productively debating ideas and leaving our egos at the door.
• Put people first. We prioritize the well-being of our team and take the approach of the “whole person”. We believe that we bring our best selves to our professional lives when we are balanced and taking care of ourselves and each other.
• Inclusivity. We deeply value diversity of thought, background, and lived experience – and through this is where our most transformative, lasting innovation grows. As our industry expands, we are committed to actively bringing new people, businesses, and localities into the fold, especially those who are traditionally underrepresented.
• Member Service. We represent the collective voice of our members, who want to see community solar expand and grow. We provide a valuable service to our member community, keeping them up to date on our campaigns and policy initiatives, which helps them plan and grow their businesses. We also serve members by amplifying their collective voice to expand their impact in the market.

Mission and Core Principles

CCSA is a national Coalition of businesses and nonprofits working to expand customer choice and access to solar for all American households and businesses through community solar. Our mission is to empower every American energy consumer with the option to choose local, clean, and affordable community solar. We work with customers, utilities, local stakeholders, and policymakers to develop and implement policies and best practices that ensure community solar programs provide a win, win, win for all, starting with the customer.

CCSA’s Core Principles are a concise set of overarching principles that guide organizational vision, mission, core policies, and culture. CCSA’s elected Board is responsible for developing and maintaining the Core Principles, with at minimum, an annual audit. Process and decision making of Core Principles is done based on Board governance rules set out in the Bylaws of the organization.

• Opportunity: Open, expand, and protect competitive, sustainable community solar markets through comprehensive engagement in all aspects of community solar market design, enablement and innovation.
• Access: Allow all consumers the choice to participate in and receive a tangible economic benefit from new community solar assets, and ensure those economic benefits are communicated and realized in a clear, timely and transparent manner.
• Integrity: Guarantee community solar market rules create a safe, reliable marketplace for consumers to make informed choices for products that work for their needs.
• Value: Ensure project compensation is reflective of the full value of the locally-sited energy produced by community solar projects.
• Efficiency: Champion transparent, non-discriminatory, and evidence-based rules on siting and interconnection for expedient and fair community solar project development.